¶ Submitted
¶ Overview
Approve, Reject, View, and Export volunteer assignments that have been submitted. Filter by Name, Status, Role or Day.
¶ Common Procedures
¶ Fields
Status- The status of the assignment. This screen will not display any confirmed or cancelled assignments.Volunteer- The name and badge number or application number of the volunteer. The quick view (i) will pull up additional infomration on that application or badge.Role- The name of the Role. The quick view (i) will pull up additional information on the role. The bar shows how many of the slots for that role have been filled.Slot- The time and date of the slot. The quick view (i) will pull up additional information on the slot. The bar shows how many of that slot are available and have been filled.Submitted On- The date the Assignment was submitted by the applicant.Decided On- The date the Assignment was approved or rejected. Pending assignments will not have a decided on date.
¶ Procedures
¶ Approve an Assignment
- From the Submitted menu locate the assignment you wish to approve using the filters if needed.
- Click the Actions button on the row of the assignment you wish to approve.
- Click on Approve assignment to approve the assignment.
- Click Confirm.
Note: If this was the last available position for this slot all other pending assignments for this slot will be cancelled and the applicants will be notified.
¶ Switch an Assignment
- From the Submitted menu locate the assignment you wish to change to another role and/or slot using the filters if needed.
- Click the Actions button on the row of the assignment you wish to switch.
- Click on Switch assignment to choose a new role and/or slot for this assignment.
- Click Confirm.
¶ Reject an Assignment
- From the Submitted menu locate the assignment you wish to reject using the filters if needed.
- Click the Actions button on the row of the assignment you wish to reject.
- Click on Reject assignment to set the assignment as rejected.
- Click Confirm.
¶ Retract a Decision
- From the Submitted menu locate the assignment you wish to retract a previous decision on and put back to pending. Use the filters if needed.
- Click the Actions button on the row of the assignment you wish to retract a decision on.
- Click on Retract decision to set the assignment back to pending.
- Click Confirm.